THE KIRKLEES AND CALDERDALE SQUASH LEAGUE
CONSTITUTION
NAME
The League shall be called “The
Kirklees & Calderdale Squash League”, hereinafter referred to
as the “League”.
OBJECTS
To promote and encourage the game of
Squash Rackets, and to further its growth and development at all
levels in the West Yorkshire area; to maintain and uphold the aims
and objectives of the County and National governing bodies; to
provide local administration for the League and to liaise with County
committees as necessary.
MEMBERS
Membership shall comprise the
following:-
Membership is limited to Squash Clubs
located within the West Yorkshire geographical boundaries. Each
member must appoint a Club Representative to attend Committee
Meetings – in the event of unavailability a substitute may attend.
MANAGEMENT
The League will be administered by a
Committee comprising five elected officers, such that no Club is
represented by more than two such officers. League Officials shall be
elected at the AGM to the following positions :- Chairman, Secretary,
and three Ordinary Members. These Ordinary Members are allowed to
take up the functions of Treasurer, Fixture Secretary or Ladies’
Representative. Should there not be a League Official able to take up
the position of either Treasurer or Fixture Secretary, then the
Committee is empowered to source these functions from outside the
Committee. A quorum for League Committee meetings shall be three
League Officials. Each member of the League Committee has one vote,
however, in the event of a tie on votes, the Chairman shall also have
a casting vote. The League Committee is empowered to form
sub-committees, which can include non-elected members, for specific
purposes. All decisions made by sub-committees must be ratified by
the League Committee. The position of Fixture Secretary, where it is
carried out by a member of the Committee, is to be rewarded by the
granting of a discretionary honorarium, the terms of which will be
decided by the League Committee (the Fixture Secretary not
being allowed to take part).
SUBSCRIPTIONS
Member Clubs shall pay to the League an
annual subscription as determined by the League Committee prior to
the start of the season.
POWERS
The powers vested in the League
Committee relate to the requirements that are necessary to enable
fulfilment of the objectives for the League. The League Committee has
the power to determine policies in harmony with those of the County
and National governing bodies, i.e.
Create such sub-committees as
deemed necessary.
Ensure that day-to-day running of
the League is competent, and decisions of all Committees are
ratified.
Act in all manners and employ
League funds in such a manner as deemed most effective and in the
best interests of the League.
Co-opt members to fill vacant
positions on the League Committee.
Appoint a person to represent the
League at Yorkshire SRA meetings where attendance is deemed
appropriate.
Decide on matters referred to it
by the SRA and seek guidance from the SRA if necessary on legal
matters.
To invoke disciplinary procedures
within the League as required.
Nominate authorised cheque
signatories.
ANNUAL GENERAL MEETING (AGM)
The AGM of the League shall be held
during May or June each year.
Not less than 21 days written notice
shall be given to Member Clubs stating the business to be transacted.
Copies of the current Annual Report and current year’s Accounts
should be handed to Club Representatives at the meeting, if not
previously distributed. Any-other-business items should reach the
Secretary, in writing, at least 21 days before the meeting. Each
Member Club shall have one vote.
All nominations for the above-specified
League Officials shall be proposed and seconded by Member Clubs able
to vote at an AGM and shall be made in writing to the Secretary at
least 7 days before the meeting. Not less than 10 Member Clubs at an
AGM are required to be represented in order to constitute a quorum.
EXTRAORDINARY GENERAL MEETING (EGM)
An EGM can be called by the League
Committee at any time stating the business and giving at least 21
days notice to the Membership. Alternatively, an EGM can also be
called by 4 Member Clubs entitled to vote at an EGM. A letter signed
by these must be lodged with the Secretary, and the EGM must be held
within 28 days of its receipt. The nominated Representative from each
Member Club calling the EGM must attend. Voting and quorum
requirements shall be as for an AGM.
VOTING PROCEDURE (AGM/EGM)
Voting may be by a show of hands or by
pre-distributed voting cards.
Each Member Club will have 1 vote.
Alterations to this Constitution
require the agreement of not less than 75% of those present and
entitled to vote, and can only be made at an AGM or EGM.
DISSOLUTION
In the event that dissolution of the
League is necessary, then the assets of the League should be
converted into cash in order to discharge any liabilities. Any
balance remaining will be apportioned on a per team basis and
distributed to all Clubs which are members at the time of the
dissolution.
OTHER ITEMS
No Member Club may organise an open
tournament, championship or be involved or organise any squash team
or event which may otherwise give the impression that such
competition, team or event is organised by or represents the League,
without prior approval.
Trophies for winning teams from each
division of the League will be presented at the AGM or other earlier
occasion as specified by the League Committee. The recipient Member
Clubs will be responsible for insuring, cleaning and maintaining that
trophy as well as engraving it in the style of previous engravings.
The Representatives of recipient Member Clubs will be required to
sign an official receipt for the relevant trophy/trophies in their
care for the coming season.
26th May 2004
